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French good practice guidelines for management of the risk of low back pain among workers exposed to manual material handling: Hierarchical strategy of risk assessment of work situations

Abstract

BACKGROUND:

Manual material handling remains a major cause of occupational accidents and diseases in various sectors and occupations.

OBJECTIVE:

This paper summarizes the main recommendations of the good practice guidelines of the French Society of Occupational Medicine for the risk assessment for back disorders in workers exposed to manual handling of loads.

METHODS:

The guidelines were written by a multidisciplinary working group of 24 experts, according to the Clinical Practice Guidelines method proposed by French National Health Authority, and reviewed by a multidisciplinary peer review committee of 50 experts. Recommendations were based on a large systematic review of the international literature carried out from 1990 to March 2012 and classified (Grade A, B, C or expert consensus) according to their level of evidence.

RESULTS:

The main recommendations are a three-level hierarchical method of risk assessment based on participatory ergonomics and suggested assessment tools that can be used routinely by professionals of occupational health, workers themselves and their supervisors.

CONCLUSION:

These French guidelines are intended for professionals of occupational health in charge of the prevention of low back disorders. The recommended methods are applicable to other countries than France.

1Introduction

Manual handling of loads is defined by the European legislation as “any transporting or supporting of a load, by one or more workers, including lifting, putting down, pushing, pulling, carrying or moving of a load, which, by reason of its characteristics or of unfavourable ergonomic conditions, involves a risk particularly of back injury to workers” (European Directive 90/269/EEC, art. 2). Manual material handling (MMH) involves a large number of workers in various sectors and occupations: Nearly a third of the European workers perform MMH for at least a quarter of their working time [1]. Half of male unskilled workers and one third of female unskilled workers are exposed to MMH, according to a recent large French survey about monitoring of occupational risk exposures [2].

The most common disorders resulting from exposure to MMH are low back disorders that can lead to recurrent or chronic low back pain (LBP) and work disability [3–6]. MMH are also responsible for occupational injuries, limbs musculoskeletal disorders, cardiovascular and abdominal diseases. They are the main cause of occupational accidents (about a third) compensated by Social Insurance, and generate very high compensation costs in all industrialized countries [5, 7, 8].

The ever changing work environment, with increasing work constraints, combined with ageing of the workforce, requires enhanced medical and occupational surveillance of workers exposed to MMH. The French Society of Occupational Medicine has therefore developed good practice guidelines for the management of LBP in workers exposed to MMH, including risk assessment and prevention [9]. These guidelines are primarily intended for occupational physicians, occupational nurses and health and safety professionals. They are designed to define the appropriate workplace assessment needed in order to detect and prevent low back injuries. Among the various guidelines for the prevention of LBP at work previously published in the US and Europe [3, 5, 10–12] few have focused on recommendations concerning the risk assessment for back disorders related to MMH.

The aims of this paper are therefore to summarise the main recommendations for the risk assessment for back disorders in workers exposed to manual handling of loads.

2Methods

The guidelines were developed according to the Clinical Practice Guidelines method proposed by the French National Health Authority [13].

A systematic search of the literature was undertaken from January 1990 to March 2012 in several databases, websites, institutional reports and documentation of the main international institutions in charge of occupational health (Table 1).

On the basis of the data published in the literature and professional opinions, the proposed guidelines are classified as Grade A, B or C (Table 2). In the absence of studies, guidelines are based on a consensus between experts of the working party, after consulting the peer review group (Grade EC - Expert Consensus). The absence of grading does not mean that the guidelines are not relevant and useful, but indicates the need to conduct further studies.

Evidence linking was to the highest level of evidence and most recent source available i.e. previous guidelines or systematic review(s), which should include all of the earlier, original studies in that area. Direct reference to original studies was only made where there was no adequate review, when they were not included in the review(s) or where they were necessary to support an important point. It is stressed that weak evidence statements on a particular relationship or effect do not necessarily mean that it is untrue or unimportant, but may simply reflect insufficient evidence or limitations of current scientific investigations.

The guidelines were written by a multidisciplinary working group of 24 experts and reviewed by a multidisciplinary peer review committee of 50 experts.

3Results

The risk assessment of work situations is a major step in any preventive intervention to eliminate or reduce the risk of low back disorders, and therefore the guidelines state that “it is recommended that risk assessment results be used to select collective preventive measures at the company level”. According to specific organization of occupational health prevention depending of country regulation, risk assessment should also be used to define medical and occupational surveillance conducted at the individual level” (Grade EC).

A wide range of methods of risk assessment of MMH has been identified by recent systematic reviews, including self-reporting, observational methods and direct measurements [14–20]. However, the selection of an appropriate method or combination of methods that might be routinely used remains a challenge since the available literature does not allow to select one method in particular. The guidelines were therefore proposed on the basis of expert consensus “to assess exposure to MMH in the workplace by using (Grade EC):

  • participatory ergonomics in order to promote a global approach to the work-related risks and preventive interventions;

  • a stepwise strategy to assess the risks of low back disorders related to manual handling. For this purpose, the assessment should be based on a clear definition of the objectives and resources required for risk assessment, with stepwise combinations of risk assessment tools, and be regularly adjusted in response to changes in the company and job characteristics;

  • a systemic approach to the job situation (including organizational and psychosocial characteristics) and risks (posture, vibration, etc.), due to the multiplicity of types of occupational exposures”.

The guidelines recommend following “a three-level stepwise evaluation defined as follows (Grade EC):

  • First level: systematic detection at the company level of work situations associated with “problems” of low back disorders. To achieve this, it is recommended that (1) job characteristics are analysed in order to identify those work situations with confirmed (high level of LBP complaints) or potential (high levels of reported low back constraints) risks of low back disorders, (2) tools can be routinely applied by company personnel, including analysis of existing risk assessment documents (company dispensary logs, insurance records, workers’ compensation records, accident reports, absentee records, etc.) and analysis of the difficulties (and complaints) reported by workers in performing some tasks.

  • Second level: analysis of work situations considered to be potentially associated with high risk of low back disorder. To achieve this, it is recommended that (1) hazards are identified and the risk level of each work situation estimated, and (2) a risk assessment strategy is defined using readily available tools (Table 3), including self-reporting methods and tools (interviews, questionnaires, etc.), observational methods and tools (checklists, worksheets, etc.) and workload self-assessment tools (visual analogue scale, Borg’s scale, etc.). Such analyses require the participation of workers and the technical expertise of the multidisciplinary occupational health team.

  • Third level: in-depth analysis of complex situations. When the risk level cannot be determined based on the preceding steps, experts in ergonomics and in-depth analysis methods should be called upon (Table 3) to conduct a detailed analysis of the job characteristics and work situation”.

Finally, the guidelines recommend that “the above risk assessment of work situations should be combined (when possible) with health surveillance data provided by medical examinations of exposed workers to estimate the risk level of low back disorders related to MMH” (Grade EC). However, “the risk assessment must not delay the search for preventive solutions when a high level of exposure to low back risk is obvious and must allow measurement of the efficacy of any preventive solutions implemented based on direct feedback from management and workers” (Grade EC).

4Discussion

These recommendations are the first occupational guidelines for the management of work-related LBP in France. They have been elaborated according to the French system of occupational health, which includes OHS employing specialized occupational health physicians and nurses, but they are absolutely applicable to other countries as they are based on international methods and tools of MMH assessment. Although they are primarily intended for professional of occupational health and prevention – occupational physicians and specialized nurses, ergonomists, and safety engineers and practitioners – they are also intended for treating physicians (general practitioners, rheumatologists, rehabilitation physicians, orthopaedic surgeons, etc.) and paramedical personnel (physiotherapists, nurses, occupational therapists, psychologists) participating in the management of LBP.

The recommendations are based on an extensive literature review and capitalize on recommendations of previous clinical practice guidelines related to the assessment and management of LBP at work [3, 5, 11, 12,]. However, in contrast to most guidelines focusing mainly on the clinical management of LBP and/or on their prevention in the workplace, these guidelines are among the first to include recommendations for a strategy of risk assessment for back disorders in workers exposed to MMH. The strategy and methods proposed might improve the understanding of the working activities of workers/patients by all practitioners involved in both the prevention of LBP in the workplace and the clinical management of LBP. Such methods and tools might increase the reliability of social representations of workers’/patients’ work situations and ensure the consistency of prevention messages delivered by the numerous practitioners involved in the multidisciplinary management and prevention of LBP

Few guidelines and systematic reviews have been published concerning risk assessment methods for low back disorders in the workplace, in particular for manual material handlers, although many methods and tools have been presented in the literature. This is the reason why all recommendations were based on low grade evidence and expert consensus. However, the absence of grading did not mean that the guidelines were not relevant and useful, but indicated the need to conduct further studies.

The main recommendations of these guidelines are the hierarchical method of risk assessment based on participatory ergonomics and the suggested assessment tools that can be used routinely by professional of occupational health, workers themselves and their supervisors. The three-level strategy proposed is in line with the recommendations of the Belgian “SOBANE” strategy of occupational risk management [21]. The tools suggested have been selected based on their practicability and potentially wide diffusion in the occupational health community. No particular tools were selected in order to leave a range of options to be chosen by the users.

5Conclusion

These guidelines can be used by all stakeholders involved in the prevention of occupational risks in order to advise companies on assessment of the risk of low back disorders and to implement prevention interventions. Their wide diffusion would improve the homogeneity of clinical practice in the management of LBP and promote a multidisciplinary approach of LBP prevention at the workplace.

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ACOEM. American College of Occupational and Environmental Medicine: Low back disorders. In: Hegmann KT, editor(s). Occupational medicine practice guidelines. Evaluation and management of common health problems and functional recovery in workers. 3rd ed. Elk Grove Village (IL): American College of Occupational and Environmental Medicine (ACOEM); 2011;333–796.

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Figures and Tables

Table 1

Strategy of literature search (according to the French National Health Authority, 2010 [11])

ExaminedSearch termsFoundSelected refrences
databasesreferences
- PubMed- Embase- Cochrane Library- NIOSHtic-2“(manuals material handling OR handling OR lifting OR carrying OR pulling OR pushing OR physical work OR heavy work OR manual workers) AND (observation OR posture OR workload OR risk assessment OR task analysis OR occupational exposure OR job exposure OR ergonomic OR questionnaire OR biomechanical OR work-related OR measurement) AND (low back OR back OR musculoskeletal OR MSDs)”2,800 titles and abstracts477 references:- 5 Guidelines- 159 systematic reviews- 34 meta-analysis- 279 clinical trials
Table 2

Recommendation grading (according to the French National Health Authority, 2010 [11])

Level of scientific proof provided by the literatureRecommendation grading
(for clinical studies)
Level 1Grade A
- High-power randomised comparative studiesScientific proof established
- Meta-analysis of randomised comparative studies
- Decision analysis based on well-conducted studies
Level 2Grade B
- Low-power randomised comparative studiesScientific proof presumed
- Well-conducted non-randomised comparative studies
Level 3Grade C
- Case-control studiesLow level of proof
Level 4
- Comparative studies with major bias
- Retrospective studies
- Case series
Table 3

Methods and assessment tools for low back risk related to MMH

Stepwise evaluation of risks related to MMH
STEPMETHODSTOOLS
1st levelSystematic detection of confirmed or potential work situations at risk of low back disordersAnalysis of company health and safety documentsCompany dispensary logsInsurance and workers’ Compensation records
Accident reports
Absentee records
Global analysis of the difficulty of performing certain tasksFeedback from workers and supervisors reporting pain or difficulties in performing certain tasks
Risk identificationObservational methodsQuick checklists
Checklist with scoring methods (1)
International standards (2)
2nd levelEstimation of the risk level for the work situations selected at level 1Self-assessment methods
- physical workloadBorg scale (RPE, CR10) [26]
- risk factorsVisual Analogue Scale
Interviews
Questionnaires
3rd levelAnalysis of complex situationsDetailed job analysisErgonomic job analysis
Heart rate monitoring
NIOSH lifting equation [27]
Biomechanical modelling

(1) e.g., Manual Assessment Chart [22], FIFARIM checklist [23], etc. (2) AFNOR X 35-109 [24], CEN 1005-2, ISO 11228 [25].